Reserve Study Software Built for HOA Boards
Download our free planning tool or upgrade to PRO — either way you get a professional-grade spreadsheet that calculates your percent funded level, forecasts reserve expenses, and models funding plans your board can actually use.
Your community is small and simple
- 5 or fewer common area components
- No pool, clubhouse, roads, or roofs
- Someone on the board is comfortable in Excel
- You are refreshing numbers between professional studies
Your community has more going on
- Pool, clubhouse, roads, fencing, or roofs to maintain
- 15 or more components to track
- You want a 30-year projection with what-if scenarios
- Your board needs a dashboard they can present at meetings
Here is exactly what the PRO version looks like
Four connected worksheets. Enter your data once and every chart, table, and projection updates automatically — no formulas to build, no calculations to check.
See exactly what you get for $79
Four connected worksheets — enter your community data once and every chart, table, and 30-year projection updates automatically. Click any image to see the full detail.
Main Dashboard
Click to zoom
Enter your numbers once — four charts update instantly
The dashboard pulls your association name, unit count, starting balance, and contribution rate from one input area. Every chart and table on every worksheet recalculates automatically.
- Association info and financial inputs
- Projected capital expenditures chart
- Fully Funded Balance vs. actual balance
- Percent funded level with goal line
- Reserve Fund Strength gauge
- Recommended vs. current contributions
Cash Flow Table
Click to zoom
30 years of projections — color coded so problem years stand out
Every year shows starting balance, contributions, interest earned, projected expenses, ending balance, fully funded balance, and percent funded level. Red means the fund is at risk. Green means you are on track.
- 30-year year-by-year cash flow
- Interest earnings calculated automatically
- Projected expenses pulled from component list
- Ending balance flags deficit years in red
- Percent funded color coded by year
- Fully Funded Balance target side by side
Component Inventory
Click to zoom
Track every asset your HOA is responsible for
The PRO version supports 100 or more reserve components. Enter the description, quantity, estimated useful life, remaining useful life, and current replacement cost. Everything else calculates from there.
- 75+ component capacity
- Useful life and remaining life tracking
- Current replacement cost per component
- Organized by category
- Color coded condition indicators
- Feeds all charts and projections automatically
Annual Detail
Click to zoom
See which components are due in any given year
When your board asks why contributions are higher in a specific year you can show them exactly which assets are due and what they cost — broken down year by year with inflation applied across 30 years.
- Annual expense breakdown by component
- 30-year detail with inflation applied
- What-if contribution modeling
- Printable format for board meetings
- Identifies heavy-spend years in advance
- Feeds cash flow summary automatically
Ready to get started?
One flat fee. Instant download. No subscription required.
Questions? Call us at 480.906.3725 — we will answer in plain English.
"Product works great and I was able to exactly duplicate a past reserve study. Now I can use this for simulating a variety of plans for resolving the low reserve funding issues we have. Casey was also very responsive. Excellent!!"
"Very useful. We already had a Depreciation Report where the Annual Reserve Deposit was fixed. We wanted to vary that number for a number of different reasons, so I manually entered those values into the Average Balance Table and we were able to get a better Condo fee going forward. Sweet!"
"I'm very pleased with the outstanding value for the money. My organization already had a reserve study done, but this spreadsheet gives us everything we need to keep our components list updated and model reserve funding plans. Thank you so much!"
"This is an excellent, low-cost spreadsheet for managing your HOA's reserve budget."
"Casey was very helpful in answering questions and providing me with a spreadsheet that allowed for additional items. Much appreciated!"
"When our board took back the management of our HOA from a property management company seven years ago, the template CRA provided was very helpful. I am a CPA and modified it a bit more but the 'engine' was basically provided by CRA and saved me a lot of time to prep and subsequently update our Reserve Study."
- Up to 5 reserve components
- 20-year cash flow forecast
- Fully Funded Balance table
- Percent funded calculation
- 30-year projection
- Unlimited components
- Funding plan table
- What-if scenarios
- Dashboard with 4 live charts
- 100+ reserve components
- 30-year cash flow projection
- Funding plan table
- Fully Funded Balance table
- What-if contribution scenarios
- Dashboard with 4 live charts
- Color coded priority action list
- Useful life reference guide
- Built to NRSS standards
Fill out the form below to receive your Free Reserve Study Software!
Is the Free Tool Enough for Your Community?
Our free software is a genuinely useful planning tool — and for some communities, it's all you need. But it puts you in the role of the reserve analyst: you inspect the property, build the component list, research replacement costs, and stand behind the results. Here's an honest comparison:
| Free Software | Professional Reserve Study | |
|---|---|---|
| Site inspection | You walk the property | Our analyst inspects, measures & photographs |
| Component inventory | You build it (up to 5 items) | We build it — every component, no limit |
| Replacement costs | You research them | Real Southwest pricing included |
| Funding forecast | 20-year table | 30-year plan with what-if scenarios |
| Board presentation | — | Included, with revisions |
| Accepted by lenders, insurers & buyers | DIY estimate | Independent professional study |
| Cost | $0 | Flat fee — see typical pricing |
The free tool fits if…
- Your HOA has 5 or fewer common-area components
- Assets are simple — a monument sign, walls, small landscape areas
- Someone on the board is comfortable in Excel
- You're refreshing numbers between professional updates
You need a professional study if…
- You have a pool, clubhouse, roads, or roofs to maintain
- Your study is 3–5+ years old (or you've never had one)
- Lenders, insurers, or buyers are asking for one
- The board wants an independent number it can defend to homeowners
Not sure which side you're on? Learn what a professional reserve study includes, or how much a reserve study costs — most boards are surprised it's less than they expected.
Already Outgrown the Spreadsheet?
Get a firm, flat-fee quote for a professional reserve study — most requests receive a response within one business day. And yes, the free software is still yours to keep.
Request a ProposalOr call 480.906.3725