Use our Free Reserve Study Software to create your own Reserve Study!
Do you have an outdated Reserve Study? Save time and money with our Free Reserve Study software! This tool is ideal for smaller HOAs with minimal common area assets. With this Free Reserve Study Software, you will be able to…
- Calculate your current percent funded level
- Forecast future Reserve expenses
- View a 20-year Fully Funded Balance table
- Apply what-if scenarios to calculate your percent funded levels in the future
- Update your current Reserve Study at no cost!
- Reserve Fund analysis for up to 5 line items
- 20-year forecast
- Fully Funded Balance table
- Unlimited number of reserve items
- 30-year forecast
- Funding plan table
- Fully funded balance table
- What-if-Scenarios
Purpose and Use
This Excel Spreadsheet is a helpful tool for estimating the long-term reserve requirements for your association. It is designed to assist you in determining the schedule and costs associated with common-area items your HOA is responsible for maintaining/replacing over (20-Years). To use this tool you will need a current Reserve Study or you will need to inspect, inventory (establish quantities), and enter data about the current condition of each common area component or system, as well as data on replacement costs and estimated lifespans for each part or system. You can then use this tool to compile your inspection and inventory data, analyze the replacement reserve balances over time, and model the impact of varied annual reserve contributions (and special assessments) to best plan for the future needs of the association.
Fill out the form below to receive your Free Reserve Study Software!
Is the Free Tool Enough for Your Community?
Our free software is a genuinely useful planning tool — and for some communities, it’s all you need. But it puts you in the role of the reserve analyst: you inspect the property, build the component list, research replacement costs, and stand behind the results. Here’s an honest comparison:
| Free Software | Professional Reserve Study | |
|---|---|---|
| Site inspection | You walk the property | Our analyst inspects, measures & photographs |
| Component inventory | You build it (up to 5 items) | We build it — every component, no limit |
| Replacement costs | You research them | Real Southwest pricing included |
| Funding forecast | 20-year table | 30-year plan with what-if scenarios |
| Board presentation | — | Included, with revisions |
| Accepted by lenders, insurers & buyers | DIY estimate | Independent professional study |
| Cost | $0 | Flat fee — see typical pricing |
The free tool fits if…
- Your HOA has 5 or fewer common-area components
- Assets are simple — a monument sign, walls, small landscape areas
- Someone on the board is comfortable in Excel
- You’re refreshing numbers between professional updates
You need a professional study if…
- You have a pool, clubhouse, roads, or roofs to maintain
- Your study is 3–5+ years old (or you’ve never had one)
- Lenders, insurers, or buyers are asking for one
- The board wants an independent number it can defend to homeowners
Not sure which side you’re on? Learn what a professional reserve study includes, or how much a reserve study costs — most boards are surprised it’s less than they expected.
Already Outgrown the Spreadsheet?
Get a firm, flat-fee quote for a professional reserve study — most requests receive a response within one business day. And yes, the free software is still yours to keep.
Request a ProposalOr call 480.906.3725